Physical Therapy Billing Services You Can Trust

Dastify Solutions offers scalable physical therapy billing services tailored to fit your practice’s specific requirements. Our full-service approach covers revenue cycle management, accounts receivable recovery, integration with EHR/EMR systems, practice management, and patient engagement support.

Decades of experience working exclusively with therapy clinics
Fluent in PT coding rules like Medicare’s 8-minute rule
500+ AAPC-certified coders and dedicated billing specialists
End-to-end HIPAA-compliant processes with encryption and BAAs in place
Monthly BI reports (claim volumes, AR recovery, collection ratio)

The Results Will Amaze You

See how practices of all sizes have improved their operational and financial performance with our PT billing services.

Collection Ratio

90 +%

Reduction in AR

35 %

First Pass Clean Claims Rate

90 %

Revenue Increase

6 %

Lowest Denial Rate

0 %

Days Turnaround Time

7- 10

Simplify Your Workers’ Comp & Out-of-Network Billing

Get expert support to handle complex claims, speed up reimbursements, and reduce denials. Choose Dastify Solutions as your physical therapy billing company today!

Smarter, Scalable Solutions for Your Practic

Our certified coders (CPC, CPB) stay current on coding updates, which helps minimize errors and denials. By choosing our physical therapy medical billing services, your practice can focus entirely on patient care while we handle the complex billing details and help maximize your reimbursements.

Dastify Solutions is a trusted physical therapy medical billing company serving over 212 providers to accelerate revenue growth.

Billing Coverage for Every Provider in Your Therapy Clinic

Through precise coding, timely claim submissions, and consistent follow-ups, our physical therapy billing services ensure your payments stay on track and minimize administrative stress.

Physical Therapists (PTs)

Physical Therapy Assistants (PTAs)

Occupational Therapists (OTs)

Occupational Therapy Assistants (OTAs)

Speech-Language Pathologists (SLPs)

Chiropractors

Get Paid Faster with A Streamlined Billing Workflow

As one of the leading physical therapy billing companies, we use SOC 2–compliant security and automated claim workflows to speed up reimbursements while keeping your data safe.

Claim Scrubbing and AI-Powered Follow-Up

We apply payer-specific edits to validate CPT/HCPCS codes, GP and 59 modifiers, and NCCI rules before submitting 837P claims.

Automated Payment Posting

We auto-post ERA (835) files to patient accounts, reconciling contractual adjustments, patient responsibility, and secondary transfers.

Strategic A/R Recovery – Up to 40% Reduction

We segment receivables by payer and age, then use CARC/RARC denial analytics to focus on high-risk claims.

Compliance with Key Laws and Regulations in Physical Therapy Billing

Bipartisan Budget Act (BBA)

We apply the KX modifier and document medical necessity for therapy services that exceed Medicare limits to keep your claims compliant.

MACRA

Our billing processes adhere to the quality reporting and value-based care requirements mandated under MACRA.

Affordable Care Act (ACA)

Proper coding and billing for all covered rehabilitative services are ensured in accordance with ACA guidelines.

HIPAA

Strict patient data privacy and secure electronic claim transmissions are maintained to comply with HIPAA standards.

No Surprises Act (NSA)

Transparent billing practices and accurate out-of-network charges protect patients from unexpected medical bills.

Consolidated Appropriations Act (CAA)

Telehealth physical therapy services are billed correctly using approved modifiers and place of service codes as required by the CAA.

State Laws and Medicaid

Ongoing monitoring and adherence to each state’s physical therapy scope of practice, billing guidelines, and Medicaid fee schedules guarantee accurate and compliant claims.

8-Minute Rule

We accurately track and bill timed physical therapy services in 15-minute increments, ensuring at least 8 minutes of therapy per unit to meet Medicare billing requirements.

Stop Letting Outdated Billing Systems Hold Back Your Practice

Fragmented tools and outdated processes can slow reimbursements and disturb your revenue cycle. Our advanced physical therapy billing solutions are designed to simplify your workflow and boost your practice’s financial performance.

More Intelligent Workflows for Smoother Operations

Automated processes and real-time insights eliminate manual administrative tasks, reduce billing errors, and accelerate reimbursements.

Customized Solutions for Your Practice

We customize billing workflows to fit the way your practice operates, ensuring seamless data integration and compliance across all payer requirements.

Dedicated Client Support

If you ever have a question or encounter an issue, your dedicated support team is just a call away to help you resolve it quickly.

Move to Dastify Solutions with a streamlined, hassle-free onboarding experience.

Our Satisfied Clients

“Client names are withheld for confidentiality and may be shared upon request”

Dastify Solutions has been a huge help with all of our surgical prior authorizations. They are reliable, efficient, and make the process so much easier. We can always count on them, which allows us to focus on providing the best care for our patients. Highly recommend!

Very happy with Dastify’s services for our practice. We highly recommend them! They are very thorough and professional.

Dastify is awesome! They have assisted our company every step of the way. They are easy to work with and are always responsive and professional. I would recommend them for all of your billing needs!

Frequently Asked Questions

What is the difference between AR recovery and AR clean-up?

Specialized physical therapy billing companies have expert knowledge of coding, payer policies, and compliance, which helps practices receive payments faster and reduces administrative workload compared to in-house billing.

How do your physical therapy billing services manage the special coding rules for timed therapy?

We track the exact minutes spent on each therapy service to comply with Medicare’s 8-minute rule and apply the correct modifiers. This helps avoid claim denials and speeds up reimbursement.

What should I look for when choosing a physical therapy billing company?

Seek out teams with certified PT coders, experience integrating with PT EMRs like WebPT, strong tech tools for revenue cycle management, and clear reporting you can trust.

Do you handle both in-clinic and telehealth physical therapy billing?

Yes. We manage billing for in-person physical therapy sessions and telehealth therapy services. Our team ensures correct usage of telehealth modifiers (like 95) and POS codes to meet payer-specific telehealth reimbursement rules, reducing compliance risks and increasing collections.

Do you work with out-of-network and workers’ compensation claims?

Yes, we do. Our team has experience handling both out-of-network and workers’ compensation claims, which often come with extra paperwork and unique payer rules. We handle the documentation and follow-up necessary to ensure that claims are processed correctly and paid on time, so you don’t have to deal with the back-and-forth.

Will you handle old or unpaid claims (AR cleanup)?

Yes, we provide accounts receivable recovery and cleanup services, helping physical therapy practices recover revenue from old, denied, or unpaid claims. This service improves cash flow and reduces AR days by up to 40%.

Can you help small or single-provider physical therapy practices?

Absolutely. We offer scalable solutions designed for small and independent physical therapy practices. Whether you handle a low patient volume or operate multiple therapy rooms, our flexible services reduce the need for in-house billing staff and optimize your revenue cycle.

What are the most common reasons for claim denials in physical therapy billing?

Common denial reasons include:

Missing or incomplete treatment documentation
Incorrect CPT codes or modifiers
Overlapping timed codes in a single session
Payer-specific therapy cap violations
Authorization or medical necessity issues

Our dedicated billing team minimizes these errors and accelerates reimbursement.

Which CPT codes are most commonly used in physical therapy billing?

The most common physical therapy CPT codes include: 97110 – Therapeutic exercises 97112 – Neuromuscular re-education 97140 – Manual therapy techniques 97035 – Ultrasound therapy 97530 – Therapeutic activities Correct use of these codes with time tracking and modifier application is crucial to avoid compliance issues and claim rejections.

How can physical therapy practices reduce patient billing confusion?

Clear upfront communication of copays, deductibles, and expected out-of-pocket costs, combined with transparent billing statements, reduces confusion. Offering online payment portals and automated reminders improves patient collections and satisfaction.

How do therapy modifiers like 59 and KX affect billing?

The 59 modifier indicates distinct procedural services performed on the same day, preventing bundling denials. The KX modifier is used when a patient exceeds the therapy threshold, but services remain medically necessary. Incorrect modifier usage is a leading cause of payer denials, making expert billing support essential.

How is your pricing structured for physical therapy billing services?

Our pricing follows a transparent, results-based model, charging a percentage only on the reimbursements we successfully collect for your practice. This way, you only pay when we help you get paid. There are no hidden fees, and we will explain everything before you sign up.

What are the CPT 97110 reimbursement rules for 2025?

CPT 97110 is used for therapeutic exercises that improve strength, flexibility, and range of motion. In 2025, reimbursement for this code requires:

Time-Based Billing: One unit equals at least 8 minutes of therapy, following the Medicare 8-Minute Rule.
Proper Documentation: Notes must clearly show exercises performed, patient progress, and medical necessity.
Correct Modifiers: Use the KX modifier when exceeding Medicare therapy thresholds, and the 59 modifier if billed with other distinct services.
Telehealth Compliance: If billed for virtual therapy, include modifier 95 and the correct place-of-service code.

Need help ensuring compliance and clean claims for CPT 97110? Contact us today.

A Smarter Way to Manage Your Revenue Cycle

With accurate billing, clean claims, and reliable support, practices often experience revenue growth of up to 35%. So, why wait? Outsource your physical therapy medical billing services to Dastify Solutions today!

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